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MGT 437 Week 2 Team Assignment - Project Proposal Paper

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MGT 437 Week 2 Team Assignment - Project Proposal Paper MKT421

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MGT 437 Week 2 Team Assignment - Project Proposal Paper
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This 8 page Study Guide was uploaded by NUMBER1TUTOR Notetaker on Monday November 9, 2015. The Study Guide belongs to MKT421 at Phoenix College taught by in Fall 2015. Since its upload, it has received 33 views.


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Date Created: 11/09/15
Running head: PROJECT PROPOSAL PAPER 1 Project Proposal Paper University of Phoenix MGT/437 Parking Garage Project Proposal      2 Parking Garage Project Proposal Giving the government due credit is a rare and unpleasant act, but modern day  project management is a product of the United States government (Meredith & Mantel, 2006).  Improving efficiency over a typical functional structure, project management gives management  the freedom to delegate work to the project manager while maintaining focus on every day  operations. The purpose of this paper is to propose a parking structure by describing the need for  the project, identifying stakeholders, defining goals, establishing a time and budget, listing  performance criteria, and developing a Statement of Work (SOW).  Background and Statement of Need A downtown, professional building, owned by a real estate firm, houses several  offices for lawyers, a dentist, and other private businesses. However, congestion in the  downtown area is becoming a problem. A parking lot exists next to the professional building and owned by the same real estate firm, but the parking lot fills quickly and its size is not adequate  for the number of people visiting the professional building daily.  Although the downtown is a desirable location, parking has become such a problem that  many businesses in the professional building are experiencing a decline in new clients, and  frustration from existing clients is mounting. Constructing a parking structure in the parking lot  next to the building will increase the lot’s holding capacity. The addition of a parking structure in a high traffic area of downtown will help to reduce the congestion experienced by business  owners and clients alike. Restoring order to an overcrowded downtown will increase consumer  confidence by encouraging new clients to conduct business with the various firms that reside in  the downtown professional building.  Parking Garage Project Proposal      3 Project Stakeholders The main stakeholder in the garage project is the customer. The customer owns the  property and has made the decision to build a garage on this site. The customer will be kept  apprised of the progress and milestones of the project. Additional stakeholders in the project are the funders and the sponsors. The funders too  will need to be kept apprised project. The city government will be heavily involved in the garage  the project manager will need to acquire permits for the various activities such as pouring  concrete, adding electricity for lights, installing water for a sprinkling system. The electric and  water city works companies are stakeholders. A survey should be performed to determine the  boundaries of the property and whether or not easements are existent. An architect will draw up  the plans for the garage using blueprints. Additionally, the labor involved will be concrete  workers, electricians, city plumbers. The labor force may each be in a different labor union and  have different requirements for insurance and wages. The supply chain for concrete materials,  electrical supplies, fencing, and water piping are to be considered stakeholders also. Finally  included in the list of stakeholders are the inspectors who will inspect the project along the  various milestones.  Defining Goals  Concerning project goals in relation to triple constraint, projects can be broken down into three categories or factors: time, cost, and scope. When time, cost, and scope is clear as well as  precise, the project manager is put to use to facilitate within the values of the aforementioned  factors. Changes to the scope, time, and cost are inevitable, unforeseen events occur, risk  Parking Garage Project Proposal      4 transpires, and the project manager must work diligently to minimize these unexpected  circumstances to complete the project. A typical project will fail when one does not make  adjustments to cope with the change in environment.  The goals of this project are to fall in line with time; maintaining a sufficient number of  employees on site, to stay on schedule with timelines in relation to the contract. Scheduling the  construction company to fence the property, lay concrete, and prep the parking garage for the  electrical company as well as the plumbing crew is crucial. The dependency relationship between the Construction Company, electrical team, and plumbing company is of the upmost importance  and the project manager will explain the importance to the general contractor overseeing the  aforementioned company’s. Cost is an important factor to stay on top of because lack of  resources can impede the productivity of the project. Manpower, materials, and unexpected  circumstances may affect the cost factor of this project, so maintaining a balance between quality and quantity is of the essence to minimizing cost and satisfying the stakeholder’s. The scope of  the project is adjustable to cope with unforeseen events (e.g. political influence, economy, and  resources). Leaving the scope of the project open for change will leave room for flexibility in  case risk or any other event transpires. Time  The project for the parking structure is estimated to take at least four months to build; this estimate includes bad weather. An important step in building parking structure is to have the  correct dimensions prior to starting the building of the parking structure. Project Stakeholders  will need to calculate the costs and materials for the project in advance. Stakeholders do not want Parking Garage Project Proposal      5 to be halfway through the project and realize the project cannot be completed because of lack of  planning.  Budget A complete budget will include all of the expenses need to complete the project. The  budget will include the purchase of the required permits, and surveillance of the property.  Supplies to be included in the budges are the materials to make concrete. These supplies are  concrete, aggregate, rebar, construction scaffolding, lighting fixtures, wiring, electrical fixtures,  fencing, piping for a sprinkling system, signs, paint, and elevator equipment. The materials to  install a ticket system and a payment system will be required. The scale of the garage is determined in the blueprint, and the amount of concrete  needed will be calculated from the square footage outlined in the blueprint. The labor will be a  major factor in the budget. The labor force includes the architect, the project manager, and  various managers for the different labor forces required, including concrete construction  workers, truck drivers, electricians, plumbers, elevator installers, ticket machine installers, and  painters. The union workers are part of the labor budget. Insurance for accidents should be  included in the budget. A 10% to 20% contingency for the variable costs should be added to the  budget. Performance Criteria When looking at the completion of the parking garage, one needs to know if it will  be easy to use and will it have accessibility at many different points to move in and out without a log jam of cars; this is a main point for the project to ensure functionality. The next criteria is  how many vehicles will this parking garage have space for. Will it function only for the  Parking Garage Project Proposal      6 employees of the building or will the customers be able to use the same parking garage at the  same time. In addition, looking at the cost will there be any special features to this garage such as elevators or something special such as elevators. Further, it must be decided if there will be a fee  to park in the garage to help supplement the cost of building.  Statement of Work  The statement of work (SOW) will consist of the following: Blueprints – The blueprints in relation to structural drawings and specifications  according to city ordinances will need approval by the city. Bid/Bid Approval– Placing the project out for bid, the bid is to attract general  contractors willing to take on this parking garage project. Upon approval, the general contractor will supply a 100% of the contract bid performance bond (A performance  bond guarantees the project manager that the general contractor will perform 100%  of the contract according to blueprint specifications, timelines, and city regulations.)  The general contractor will be 100% liable for the contract and the bond will suffice  the project manager along with stakeholders in case the general contractor defaults  on his or her contract. General Contractor – The general contractor will be in charge of the production of  the project. The general contractor will stay on top of deadlines and report any  unforeseen circumstances/risk to the project manager.  He or she will hire sub­ contractors in the field of construction, electrical, and plumbing. The general  contractor and project manager will hold weekly meetings keeping each other up­to­ speed on the production of the project as well as milestones reached. Parking Garage Project Proposal      7 Sub­Contractor­ Each sub­contractor will perform his or her duties within  specifications of the blueprints and any updated city ordinances. Project Manager­ The project manager will frequently visit the location of the  parking garage site. The project manager will incorporate contingency planning for  the parking garage as well as approve/deny general contractor suggestions in relation  to contingency planning. The project manager will keep the Summary       The parking garage will offer a variety of benefits. Businesses will see an increase in foot  traffic because customers will have the luxury of parking in the area in which he or she shops,  versus dealing with the lack of parking spaces along the city streets. The parking garage will  alleviate traffic jams in the streets and provide a clean as well as safe environment for individuals to park their cars. This parking garage will generate a significant ROI (return on investment) to  stakeholders because this area of the city has little or no available parking for consumers,  residents, as well as employees. Another benefit the stakeholders will notice is that parking  garages require minimal maintenance. Stakeholder’s pay a small monthly maintenance fee and  avoid the numerous headaches owning a condo or any other residential property brings.  Consumers will be pleased with the luxury parking facility, the reasonable rates, as well as the  surveillance/security officers patrolling the establishment.  Parking Garage Project Proposal      8 References Meredith, J.R., Mantel, S. J. (2006) Project Management: A Managerial Approach. (6th ed.).  New Jersey: John Wiley & Sons Inc.  Absolutely excellent! Don’t change a thing. Great topic for a project! Total points = 5 points


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