New Employee Orientation Script
New Employee Orientation Script
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This 0 page Study Guide was uploaded by tophomework Notetaker on Thursday November 12, 2015. The Study Guide belongs to a course at a university taught by a professor in Fall. Since its upload, it has received 14 views.
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Date Created: 11/12/15
New Employee Orientation Script Source Human Resources Berkeley 2007 Summary Effectively orienting new employees to the campus and to their positions is critical to establishing successful productive working relationships The employee39s first interactions with you should create a positive impression of your department and the campus The time you spend planning for the new person39s first days and weeks on the job will greatly increase the chance for a successful start Guiding Principles An effective orientation will 0 Foster an understanding of the campus culture its values and its diversity 0 Help the new employee make a successful adjustment to the new job 0 Help the new employee understand her role and how she fits into the total organization 0 Help the new employee achieve objectives and shorten the learning curve 0 Help the new employee develop a positive working relationship by building a foundation of knowledge about campus mission objectives policies organization structure and functions Before the Employee Arrives The new employee orientation process begins before the employee comes to work Planning ahead for your new employee39s arrival will allow you to spend productive time on that first day So before the employee arrives you should 0 Notify everyone that a new person is starting and what the person39s job will be Ask the other staff members to welcome the new employee and encourage their support 0 Prepare interesting tasks for the employee39s first day 0 Make a copy of the job description card job vacancy listing J VL job performance standards campus organization chart and your department39s organization chart 0 Enroll the employee in the New Employee Orientation class through the Employee Development amp Training Unit in Human Resources 0 Make sure the employee39s work location is available clean and organized 0 Make sure a copy of the appropriate personnel policy manual or contract is available for the employee 0 Have a benefits information package available 0 If possible identify a staff member to act as a buddy for the first week 0 Put together a list of key people the employee should meet and interview to get a broader understanding of their roles 0 Arrange for a building pass parking pass and IDs if necessary 0 Draft a training plan for the new employee39s first few months The First Day on the Job A new employee may be anxious about starting a new job Try to create a comfortable environment and remember not to overwhelm the new employee with too much information on the first day Orientation is a continuing process so there will be plenty of time to give the employee all the necessary information On the first day you should 0 Give a warm welcome and try to reduce any nervousness the new employee may feel 0 Discuss your plan for first day 0 Introduce the employee to other staff members 0 Arrange to have lunch with the new employee 0 Show the new employee around the office 0 Review the job description card and organizational charts with the employee 0 Explain ridesharing and transportation services 0 Review telephone fax email and Internet use 0 Give the employee the New Employee Benefits Packet Be sure to discuss any questions or refer the employee to your Department Benefits Counselor Remind the employee to fill out and submit benefits forms on time 0 Explain that University policy and collective bargaining agreements call for most new employees to complete a probationary period before they become regular status employees Discuss what the probationary period is all about and explain how and when the employee39s performance will be appraised during the probationary period 0 Have the new employee complete all the necessary personnel forms Followup Meetings Over the next few weeks schedule meetings with the employee to discuss the following 0 Employee39s overall impressions Find out how the employee perceives your department so far If there are any problems or concerns address them 0 Organization Spend time explaining the organization39s structure Talk about where your department fits in and how it relates to other departments 0 Mission statements Discuss the mission statement of the organization and how the goals and objectives of your department help support that mission 0 Performance evaluation process Explain that you and the new employee will be developing a performance plan discussing her progress and evaluating her performance Explain the timing of appraisals and the methods you will use to measure progress 0 Department work rules Review your department39s work rules with the new employee Discuss attendance guidelines callin procedures and requests for time off 0 Controlled substances Explain that the University does not tolerate the use of illegal substances or abuse of legal substances on the premises or reporting to work in an unsafe condition You are required by law to give the new employee a copy of the Policy on Substance Abuse 0 Security Discuss your department guidelines on security such as keeping doors cabinets and file drawers locked 0 Safety Review the University39s policies and your department39s policies on safety in the workplace with your new employee Evacuation procedures emergency preparedness guidelines and the escort service should be included in this review 0 Sexual Harassment This organization has a longstanding commitment to providing a work environment free from all forms of unlawful harassment Harassment of another teammate patient or vendor because of that person s gender race religion age mental or physical disability national origin medical condition veteran status sexual orientation or other status protected under the law will not be tolerated 0 Injuries on the job Discuss procedures for handling injuries on the job Tell the employee to report all jobrelated injuries to you regardless of how minor 0 Training plan Discuss your training plan with the employee Consider incorporating any changes the employee suggests Implement any changes that you both agree upon 0 Other resources Tell the employee about any other resources that will help get the job done Supervisor39s Checklist for New Employee Orientation First Day on the Job A new employee may be anxious about starting a new job Try and create a comfortable environment and remember not to overwhelm the employee On the first day you should Give a warm welcome and discuss the plan for the first day Tour the employee39s assigned work space Explain where rest rooms refreshments and break areas are located Provide required keys Arrange to have lunch with the new employee Tour the building and immediate area and introduce the new employee to other staff members Introduce the new employee to the person you39ve identified as a buddy if appropriate Review job description card Review the department39s or office39s organizational chart and explain its relationship to campus Review your office39s policies and procedures including 0 Working hours 0 Telephone email and internet use 0 Office organization files supplies etc 0 Office resources directories dictionaries style manuals computer program manuals staff listing etc Staff meetings Accountability Customer service philosophy Confidentiality Ethics During the First Week Review employee work area to ensure needed equipment is in place Set up a brief meeting with the employee and the assigned buddy to review the first week39s activities if appropriate Schedule meeting with Department Personnel Manager to 0 Complete required paperwork 0 Review personnel policies and procedures 0 Learn about benefits health amp life insurance select benefits etc 0 Schedule Campus New Employee Orientation if it has not been scheduled 0 Explain time cards 0 Review vacatior sickpersonal leave policies 0 Obtain UC ID 0 Obtain Parking Permit if appropriate Have appropriate office personnel review 0 Afterhours and weekend office access 0 General review of accounting if appropriate 0 Listing of account numbers if appropriate 0 Journal vouchers if appropriate 0 Travel and reimbursement 0 Diners Club credit card 0 Campus mail services 0 Office supplies 0 Copy machine and faX use 0 Office safety issues Review computer competency with CAL PACT selfassessment tools if appropriate Overview of policies and procedures including confidentiality and software piracy issues Assess knowledge of department39s hardware and software Within the First Month of Employment Meet with employee to review 0 Job description 0 Performance standards 0 Work rules Send employee to New Employee Orientation to review 0 Campus culture 0 Campus structure 0 Health and safety 0 Campus tour 0 Benefits overview Check to be sure employee has signed up for benefits prior to enrollment deadline Within Six Months of Starting Revisit performance standards and work rules Schedule performance appraisal meeting
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