BCOM275 Week 3 DQ 1 - Practical Advice to New Employees
BCOM275 Week 3 DQ 1 - Practical Advice to New Employees
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Date Created: 11/13/15
Week 3 D01 Practical Advice to New Employees What suggestions would you offer new employees to help them effectively communicate in your workplace when meeting a face to face b sending an e mail and c during a meeting RESPONSE 1 For face to face meetings I would suggest to new employees that whoever calls the meeting heads it up and if you are present in said meeting to take copious notes hold questions to the end and bring up any concerns as well Eye to eye contact is a must of course and ensure communication was successful with the feedback session at the end during the questions segment For emailhow much time do you havelol l have to spend countless hours going over nono39s to junior guys based on whether they sent it to the entire command or company not addressing the sender properly using the proper closeoutsignature block at the bottom and if necessary a counseling session on need to know informationclassified info do39s and don39ts During a meeting note taking needs to be a priority use shorthand but be able to readback to yourself to relay information to others Sit up straight no food drinks gum cell phones on vibrate or off don39t speak unless you are scheduled to do so but be ready for any questions or redirects Use yes sirma39am no sirma39am at all times speak slowly confidently and intelligently RESPONSE 2 What suggestions would you offer new employees to help them effectively communicate in your workplace when meeting a face to face b sending an e mail and c during a meeting My suggestions for new employees in my workplace is take the time to introduce yourself in person when applicable by providing a firm handshake and a smile while introducing your full name I39m a bit of a throw back in terms of introductions and I feel that a firm handshake whether you39re a woman or man goes a long way When it comes to a formal introduction via email be sure to spell check everything and understand email protocol During a meeting wait for the opportunity to introduce yourself which is usually made by the supervisor When given the opportunity in the meeting stand up and address the entire group while periodically making eye contact with everyone in the room as you tell them a little about yourself RESPONSE 3 I would let them know that I am willing to help them when needed face to face Some things can not be explained or solved thorough email Sometimes it is just easier to show the person instead of trying to explain a complication thorough an email message I nd that it is best not to pinpoint a person out in a meeting Doing so in a meeting can cause the person to become embarrassed In my opinion sending emails in the workplace should be to explain simple things like out of the of ce messages canceled meeting and phone call conformations l have never worked for a big company where email or phone calls are the only way of communicating with the higher up management so I would not know what it is like not being able to actually speak to them face to face As for communicating in a meeting I would like to think this is where everyone comes to discuss a topic of choice however this is not the case sometimes RESPONSE 4 When in a facetoface situation I would suggest that a new employee maintain eye contact listen carefully and actively and speak clearly and confidently I would also inform or remind the new employee of the nonverbal messages that are sent through body language and facial expressions when listening I would suggest that the employee use these things to let the person with whom he is speaking know that he is understanding what is being said For emails I would suggest that the new employee keep them professional Avoiding slang and personal information is important in emails I would also suggest that the employee ensure that he addresses the receiver and provides his information in the signature Another important piece of information that I would offer would be to keep the emails short and to the point Filling the emails with useless information is a waste of the readers time and time is of the essence During a meeting I would advise that the new employee take notes and wait to speak The employee should be mindful again of his posture and body language during a meeting Slouching and looking around or out the window tells the speakers that he is not paying attention The new employee should be attentive and show active listening throughout the meeting While it is important for the employee to know that he can ask questions I would suggest that they be held until the speaker has finished In some cases the questions may be answered at some point through the rest of the presentation or meeting If they are not answered then there will be time to ask those questions or to ask another employee after the meeting RESPONSE 5 I would suggest to the new employees different methods to effectively communicate within the workplace depending on the meeting If they were to meet face to face I would tell them to be more personal than they would through email or during a meeting this is the time to let their fellow employees get to know them a little better If they were to meet through email I would suggest to be very careful how the email was written someone may take what you are sending in a variety of ways with just the slightest variation This is especially true for new employees I would suggest to let the sender know a little about themselves and stick to the main point of the email they seem to be less formal and someone may get the wrong impression by what can be sent If the new employee were to meet during a meeting I would tell them to be courteous during the meeting and stick to the point of the meeting They can definitely add new ideas to the mix because this may let the other employees know that you mean business within the business Speak your ideas and communicate with fellow employees within the meeting but keep it at that
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