week 4 assignment Evolution of Formal Organizations Paper
week 4 assignment Evolution of Formal Organizations Paper
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Evolution of Formal Organizations Paper Running head EVOLUTION OF FORMAL ORGANIZATIIONS PAPER Evolution of Formal Organizations Paper Dawnette Dunkley University of Phoenix Sociology120 Instructor Loren Butler Evolution of Formal Organizations Paper 2 Evolution of Formal Organizations Paper For the last century and through successive generations formal organization with its more conventional and bureaucratic structure play significant roles in most working environment however in recent decades many formal organizations are acknowledging the value in adopting a more exible organizational structure One factor that contributes to this evolution has to do with the changing nature of work itself as the United States economy changes from industrial to postindustrial production Postindustrial production involves less backbreaking work with heavy machinery in factories and warehouses and more efficient work with the aid of computers and other modern technologies Even with the progress in working conditions the rigidity and the pyramidlike structure associated with formal organizations continue to have major drawbacks The formal organizational structure helps to complete effectively certain tasks but lacks the creativity necessary to keep up with changing trends as well as to compete on a global scale For formal organization to evolve it has to embrace certain characteristics to become more exible These characteristics may include modifications in its activities hierarchy norms membership criteria relationships communication and focus Therefore in addition to providing information on the evolution of formal organizations the purpose of this paper is to write a proposal to the Board of an organization that uses currently the bureaucratic conventional organizational structure This proposal will explore current trends as well as make a prediction with regard to future trends in formal organization Therefore the aim is to convince Board members that structural changes in formal organization will facilitate a more open exible and productive working environment Evolution of Formal Organizations Paper 3 Formal organization has come a long way from the industrial era of working in factories and warehouses to today s fast track information age For centuries formal organizations would operate under the same bureaucratic and conventional traditions passed down throughout generations Inasmuch as these traditions provide structure and help businesses to function effectively the hierarchy and rigidity that exist in formal organization are largely responsible for inefficiencies that leave little or no room for growth or improvement Unlike modern businesses that function more efficiently through advances in technology businesses in the industrial era had little to no access to computers voicemail networking or conference calls to allow smoother business transactions Gould amp Howson 2009 Instead people had to travel to attend facetoface meetings that only served to incur costs and waste time Additionally the inability to store and share conveniently information proved to be counterproductive The dawn of the information age gave way to different ways in which businesses complete tasks as computers telephone systems and other modern technologies allow workers easier access to people and information However even with these technologies in place some businesses still cling to old conventional bureaucratic standards and policies that discourage creative freedom and free ow of ideas Bureaucracy is more taskoriented and uses an impersonal approach placing more emphasis on rules and regulations and less emphasis on peoples concerns Formal organizations use a pyramid model in business operation that defines clearly the chain of command for each employee These businesses would usually have individuals in highly specialized positions with different responsibilities Gould 2009 Hierarchy includes top executives and CEOs at the very top middle management act as supervisors and rank and file workers answer to supervisors Evolution of Formal Organizations Paper 4 Workers at the bottom usually do not have much inputs in business operations and usually reap little to no benefits and in efforts to maximize production personal interactions are kept at a minimum Williams 2007 Today the tasks may appear be easier to accomplish however the paradox of bureaucracy makes it essential to look at new and creative ways to operate businesses more efficiently Many people may argue the success of bureaucracy in business and to a certain extent this is true as the strict organizational model in bureaucracy is necessary in most fastfood chain and retail businesses However a majority of businesses are increasingly changing perspectives as they acknowledge the benefits in using a more exible organizational structure In fact Williams 2007 believes that informal relationships in business provide a competitive edge for businesses over formal management structure Proposal As Chief Executive Officer CEO of this company I propose for the Board to consider adopting a more exible organizational structure that uses more modern trends in conducting business to increases productivity Yes the conventional bureaucratic practices have served its purpose and will continue to play a part in organizing businesses however times are changing and with that this company has to evolve to remain viable and competitive Part of this evolution means this company has to move away from the old pyramidlike structure that exists in this conventional bureaucratic organization and embrace the new attened structure called exible organization that focuses on creativity This exible organizational structure sets new standards for the modern working environment its focus is more peopleoriented it will encourage creative freedom among its Evolution of Formal Organizations Paper 5 workers and uses competitive teams working toward a common goal The characteristics of most large formal organizations are increasingly evolving to represent those of much smaller primary groups In terms of its norms instead of strict rules and regulations this exible organization will establish more general or informal guidelines With regard to activities workers within this exible organization will share broad knowledge of business operation this will facilitate a level playing field among workers with fewer levels in hierarchy Membership criteria in this type of working environment will place less importance on specialized people but will typically hires people of all races not just for their skills but for their ability to generate new ideas Bottom line is this proposal is about embracing the theory that purports that empowered and valued employees performs more optimally for the best interest of the business This essentially means taking advantage of each individual s talent as well as putting together teams to come up with the best solutions In terms of relationships and communications this open exible organization will have a friendly atmosphere as relationships among coworkers will become more primary as oppose to secondary Trends That Will In uence Workplaces 1994 Employees of this company will realize that each person is an important part of the team and View each other not simply as competitors but as valued colleagues Ultimately allowing employees the freedom to voice opinions and concerns will foster an environment that promotes innovative thoughts and ideas as a result creativity will become just as imperative as organizations Prediction A few trends that in uence formal organizations include the global economy and its demands technology and training personnel Global economy will continue to affect the operation of most Evolution of Formal Organizations Paper 6 businesses Improvements in performance in most businesses will depend greatly on the organization s ability to remain exible as it reorganizes and reengineers its work methods to compete in an international marketplace Bailey 1991 With regard to technology the way in which businesses create use store and share information are technological trends that will affect significantly business productivity Computers and handheld devices are also evolving extremely quickly therefore based on research I predict that highly trained technologically knowledgeable employees will become essential for future growth of this company Conclusion In conclusion conventional bureaucratic structure in formal organizations has been a part of most businesses from the industrial era to presentday s technological information age Even with current trends that allow businesses to operate more smoothly bureaucracy continues to be a paradox On one hand it helps to provide structure with a clear chain of command however it does not promote exibility leaving little to no room for interpretation or creativity Should Board members change their perspective and adopt the terms of this proposal it will change fundamentally the way in which this company conducts business Adopting a more exible organizational structure for this company will not only increase productivity it will improve morale in the workplace promotes teamwork and allows the company to keep up with current and future business trends Evolution of Formal Organizations Paper References Bailey B 1991 July Ask What HR Can Do for Itself Personnel Journal 707 35 Retrieved June 6 2010 from ABIINFORM Global Document ID 716752 Gould M 2009 Informal Relations Within Bureaucracies Informal Relations within Bureaucracies Research Starters Sociology 16 Retrieved June 6 2010 from Research Starters Sociology database Gould M amp Howson A 2009 Bureaucratic Surveillance Bureaucratic Surveillance Research Starters Sociology 16 Retrieved June 6 2010 from Research Starters Sociology database Trends that Will in uence workplace learning and performance in the next five years 1994 May Training amp Development 485 S29 Retrieved June 6 2010 from ABIINFORM Global Document ID 816618 Williams K 2007 Employees Turn to Informal Organization Strategic Finance 893 17 Retrieved June 8 2010 from Research Starters Sociology database 7 Evolution of Formal Organizations Paper 8
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