Feb. 3rd Class Notes
Feb. 3rd Class Notes ENTR:4200:EXW
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This 4 page Class Notes was uploaded by Lexi Matthews on Wednesday February 4, 2015. The Class Notes belongs to ENTR:4200:EXW at University of Iowa taught by Phil Jordan, Keith Chiavetta in Spring2015. Since its upload, it has received 89 views. For similar materials see Entrepreneurship Business Consulting in Journalism and Mass Communications at University of Iowa.
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Date Created: 02/04/15
2315 Notes Business Consulting Powerpoint Project Management Skills For Life What is Project Management 0 Why is project management important 0 How do unidentified risks impact the outcome of the project 0 Identify who should be responsible for tasks 0 Determine if projects can be divided into phases Triple Constraint Diagram 0 Time cost scope quality project manager should juggle these o If a change is made to one the others are affected 0 Youtube Video that explains it well httpswwwvoutubecomwatchvaX02O3ieBA What is a project 0 A project is temporary if you are doing it every day for a year it is not a project 0 Key components of a successful project class answers scheduling leadership setting an agenda making sure people stay on task completing tasks on time maintaining customer relationships Project Manager 0 Person responsible for managing the project This person will coordinate all the activities associated with the project work with the sponsor customer team and all the stakeholders The project meetings are set by the project manager 0 Responsibilities 0 Work with the team to develop a schedule and discuss potential risks 0 Communicate with all stakeholders about the status of the project 0 Conduct weekly or monthly meetings to discuss issues and risks 0 Main point of contact with the company the go to communicator on both sides Stakeholders 0 Someone who has a negative or positive impact on your project and can influence the expectations and deliverables 0 Discuss who will be the stakeholders on your next project 0 Examples of stakeholders customers suppliers vendors endusers team members and sponsor Sponsors 0 Individual who will provide support or obtain financial funding for the project 0 Someone who has a vested interest in the project 0 Example of sponsors o Minister or elder of a church 0 Board of Director or member 0 Silent partner 2315 Notes Business Consulting Powerpoint Team members 0 Characteristics 0 Individuals who are appointed selected or volunteer to work together on the project 0 Individuals who have diverse skills and talents to complete tasks and will provide expertise to make project decisions 0 Encourage mentoring with team members during the project Project Team Discussion 0 What s going to work for everyone 0 What meeting times work 0 How are issues going to be decided 0 Handle challenges and resolves conflictshow 0 Who turns in the weekly reports 0 These are all things in your initial meetings that you are going to need to cover 0 Keith input Things that Keith covers at the beginning of every project 0 Create these roles upfront and pay attention to them work together in class and outside of class 0 If people are slacking bring to teachers attention immediately Initiating Process 0 Scope the initial proposal of the project Ask questions intelligent ones that are well researched Prelims 0 Need to ask all of these questions so you can complete what you initially outlined in your project Planning process 0 Set out when everything is due make drafts that are 8090 complete so that the finishing points are easy to complete 0 Planning process is imperative at the beginning of the project Scope Statement 0 How they want this statement written is outline in the syllabus Project Checklist 0 Who is going to do these tasks 0 Who does weekly report 0 Who talks to client each week 0 Identify these and assign Project Schedule 0 Entire team manages and controls their section of the task 2315 Notes Business Consulting Powerpoint Critical Path Method CPM Set out when tasks need to be done in conjunction with the other tasks outlined Timeline for completing a project Things can change but should have an outline so you can adjust whenif things need to change Example can t start working on project until your proposal is approved by your client Easy example for the CPM Use the syllabus to outline your critical componentsthe next important milestone Can use Microsoft manager to design a critical path Project Quality Outline expectations so you can meet them Monitor quality at every stage teachers will monitor and weekly reports will allow to generate constant feedback Don t hesitate to talk to client about quality of work thus far in project Project communications MOST IMPORTANT SLIDE Have to get in the heads of everyone that has a stake in the project Eliminate problems by assessing everyone who is involved and their needs One of the most important components of a project is implementing good solid communication plan Needs to be regular and informative with everyone group client teachers Talk to the teachers so that they can help Successful Meetings Document the meetings Do all of these things each week Meetings are touchstone of where everyone is at where the group is at etc Identify choke points that are developing so these issues can be eliminated before they become a tremendous problem Don t waste time be inclusive respectful get it done Use these points because you need to have a productive and meaningful meeting plan plan plan When you are in the planning phase talk about the meetings you are going to have Project Status Report Number of different types of status reports weekly report form on ICON Important because how are consultants paid 0 By the hour client is tracking you on a week to week basis and what you achieved on the hours that you billed 0 Based on project as a whole manage even more carefully because if you are unproductive the less money you are making that s BAD 0 Get in the habit of spending time tracking the hours you are spending on projects 2315 Notes Business Consulting Powerpoint 0 Helps increase efficiencies o This is a formal report there are some clients out there that don t want to see this might just want an email 0 For this class we have to do this every week ask teachers for directionhelp if confused Components of the project status report 0 Changes for project get in writing and have client sign off on it FINISH POWERPOINT NEXT WEEK 0
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