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Date Created: 12/21/15
EAST CONTRA COSTA FIRE PROTECTION DISTRICT Board of Directors Regular Meeting Monday June 11, 2012 – 6:30 P.M. Meeting Location: 3231 Main Street, Oakley BOARD OF DIRECTORS Pat Anderson Kevin Romick - President Robert Kenny Steve Barr Joel R. Bryant- Vice President Cheryl Morgan Robert A. Brockman Jim Frazier Erick Stonebarger AGENDA ______________________________________________________________ Preceded by a Special Closed Session Meeting at 6:00 P.M., 3231 Main Street, Oakley 6:00 P.M. – Call to Order and Adjourn to Closed Session on the following matters: 1. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6 Agency designated representative: Board President and Vice President Employee Organizations: International Association of Fire Fighters, Local 1230, AFSCME Local 2700, East County Fire Fighters Association (Reserves), Unrepresented Management. RECONVENE TO OPEN SESSION – 3231 Main Street, Oakley Report from closed session (if any) CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL PUBLIC COMMENTS At this time the public may address the District Board on subject matters pertaining to District business listed on the Consent Calendar, Closed Session, Future Agenda Items, or items not listed on the agenda. Remarks may be limited to 3-minutes subject to the discretion of the Board President and with the concurrence of the Board of Directors. Please complete and submit a “Public Comment Speaker Card” with the District Clerk. June 11, 2012 Agenda Page 1 of 2 CONSENT CALENDAR Consent Calendar items are considered routine in nature and will be enacted by the Board in one motion. If discussion or public comment is required, any Board Member may request the item be removed from the Consent Calendar and considered separately. C.1 Approve minutes from May 7, 2012 Regular Board of Directors Meeting. PUBLIC HEARINGS Members of the public wishing to address the Board on a listed item shall complete and submit a “Public Comment Speaker Card” with the District Clerk. DISCUSSION ITEMS D.1 Adopt Staffing Model for FY 2012-2013. INFORMATIONAL STAFF REPORTS 1. Service calls for May 2012 DIRECTORS’ COMMENTS INFORMATIONAL REPORTS AND REQUESTS FOR FUTURE AGENDA ITEMS FROM BOARD MEMBERS This portion of the agenda shall provide an opportunity for Board Members to report on activities, committee or event attendance pertaining to District business or to request a future item to be placed on the agenda. ADJOURN TO THE NEXT REGULAR BOARD MEETING SCHEDULED: June 25, 2012 POSTING STATEMENT A copy of this agenda was posted June 8, 2012 at the East Contra Costa Fire Protection District Administrative Office, 134 Oak Street, Brentwood, CA 9 4513. Pursuant to CA Government Code §54957.5, discpublice records and writings related to an agenda item distributed to all or a majority of the Board of Directors less than 72 hours prior to this meeting is available for public inspection at the East Contra Costa Fire Protection District Administrative Office, 134 Oak Street, Brentwood, CA 94513. NOTICE In compliance with the Americans with Disabilities Act, any individuals requesting special accommodation to attend and/or participate in District Board meetings may contact the District Administrative Office at (925) 634-3400. Notification 48 hours prior to the meeting will enable the District to make reasonable accommodations. June 11,, 2012 Agenda Page 2 of 2 EAST CONTRA COSTA FIRE PROTECTION DISTRICT Meeting Minutes Board of Directors Regular Meeting Monday May 7, 2012 – 6:30 P.M. Meeting Location: 3231 Main Street, Oakley BOARD OF DIRECTORS Pat Anderson Kevin Romick - President Robert Kenny Steve Barr Joel R. Bryant- Vice President Cheryl Morgan Robert A. Brockman Jim Frazier Erick Stonebarger ______________________________________________________________ Preceded by a Special Closed Session Meeting at 6:00 P.M., 3231 Main Street, Oakley 6:00 P.M. – Call to Order and Adjourn to Closed Session on the following matters: - (6:00 P.M.) 1. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6 Agency designated representative: Board President and Vice President Employee Organizations: International Association of Fire Fighters, Local 1230, AFSCME Local 2700, East County Fire Fighters Association (Reserves), Unrepresented Management. Director Bryant absent from Closed Session RECONVENE TO OPEN SESSION – 3231 Main Street, Oakley- (6:17 P.M.) President Romick gave direction to staff for items 1 CALL TO ORDER- (6:30 P.M.) PLEDGE OF ALLEGIANCE- (6:30 P.M.) ROLL CALL- (6:31 P.M) Directors Present: Anderson, Barr, Brockman, Bryant, Frazier, Kenny, Morgan, Romick, Stonebarger , PUBLIC COMMENTS- (6:31 P.M) There was 2 Public Speakers • Kevin Graves • Andrew Keglt May 7, 2012 Minutes Page 1 of 2 CONSENT CALENDAR- (6:34 P.M) C.1 Approve minutes from April 2, 2012 Regular Board of Directors Meeting. C.2 Approve Amendment to Agreement for General Counsel Services for FY 2012-13 C.3. Approve a Professional Services Agreement for Information Technology Services for FY 2012-13. C.4 Rescheduling of June 4, 2012 Regular Board of Directors Meeting. Motion by: Director Frazier to approve Consent Calendar Item C.1-C.4; Second by: Director Bryant Vote: Motion carried 9:0 PUBLIC HEARINGS NONE DISCUSSION ITEMS- (6:35 P.M) D.1 Receive Report on Balanced Budget Staffing Models. There was 5 Public Speakers • Gil Guerrero- Local 1230 • Vince Wells – Local 1230 • Carol Dooley • Bob Mankin • Mark Whitlock INFORMATIONAL STAFF REPORTS- (7:45 P.M) 1. Service calls for April 2012 – Chief Henderson provided service reports. DIRECTORS’ COMMENTS- (7:46 P.M) INFORMATIONAL REPORTS AND REQUESTS FOR FUTURE AGENDA ITEMS FROM BOARD MEMBERS- (7:47 P.M) Director Anderson requested that staff starts the process for an Elective Board. ADJOURN TO THE NEXT REGULAR BOARD MEETING SCHEDULED: June 11, 2012- (7:50 P.M) Motion by: Director Anderson to adjourn to the next Board meeting, June 11, 2012 Second by: Director Frazier Vote Motion carried 9:0 May 7, 2012 Minutes Page 2 of 2 BOARD OF DIRECTORS AGENDA ITEM NO. D-1 Meeting Date: June 11, 2012 Subject/Title: Adopt a Service Model for Fiscal Year 2012-2013 Submitted by: Hugh Henderson, Fire Chief RECOMMENDATION FOR ACTION Adopt a service model for Fiscal Year 2012-2013. PREVIOUS ACTION At the May 7, 2012 Board Meeting, the Board received two staffing models that would work with a balanced budget. SUBJECT BACKGROUND On June 5, 2012; the District’s Parcel Tax (Measure S) was rejected by the voters within the District. As you know, due to the sharp decline in property taxes since 2008, the District has been operating by relying on its reserves, which are now nearly depleted. As a result, to prevent the untenable situation of the District incurring financial obligations that it will be unable to pay when due, significant operational reductions will be required. In building the alternative staffing models below, the primary focus has been on providing the best service to the communities, while maintaining Emergency Personnel for public safety within the limits of the anticipated revenues of the District. Balanced Budget Service Models: On May 7, 2012; the Board reviewed the Three-Station and Four-Station Models. There was a comment made at the last Board meeting if a hybrid-model between the Three and Four Station model could be identified. Since that meeting a hybrid-model has been identified and has been included in this staff report for the Board’s review tonight. All three draft service models contain administrative staff of a Fire Chief, three Battalion Chiefs and one Administrative Assistant. The models also include the Cal-Fire contract providing service to the Marsh Creek/Morgan Territory area. The Balanced Budget Service Model will require the District to provide a service based on the projected revenue for the 2012/2013 fiscal year. The projected revenue will require significant changes be made to the District’s operational structure. The following are three service alternatives staff have analyzed and alternatives to operate within the projected revenue. Page 1 of 3 Three-Station Model – consists of stations in Brentwood, Discovery Bay, and Oakley. All three stations would be staffed with three personnel consisting of a Fire Captain, Engineer, and Firefighter. The Three-Station Model has higher staffing costs, but those are offset by a reduction in day-to-day station costs. Operating service out of three stations reduces the wear on tear on the existing equipment and will provide additional capital equipment for rotating in and out of service. A three station model would require 27 fire personnel compared to the current 43 FTE’s. Four-Station Model – consists of two stations in Brentwood, and one station each in Discovery Bay and Oakley. All four stations would be staffed with two personnel, consisting of a Fire Captain and Engineer. The staffing costs associated with the Four-Station Model are reduced by three personnel from the Three-Station Model. This option requires additional day-to-day expenditures associated with an additional station. A four station model would require 24 fire personnel compared to the current 43 FTE’s. Four-Station Hybrid Model – consists of two stations in Brentwood, and one station each in Discovery Bay and Oakley. Three of the four stations would be staffed with two personnel, consisting of a Fire Captain and Engineer. The fourth station would be staffed with three personnel; consisting of a Fire Captain, Engineer, and Firefighter. It is anticipated that this additional staffing could rotate between Brentwood, Oakley and Discovery Bay but ultimately would be based upon operational needs. The staffing costs associated with the Four-Station Hybrid Model are increased by three personnel from the Four-Station Model. This option requires additional day-to-day expenditures associated with an additional station plus the additional 3 personnel. A four station hybrid model would require 27 fire personnel compared to the current 43 FTE’s. Operational Impacts and Changes: All three staffing models will require auto/mutual aid for fires and major incidents within the District and response times are projected to increase. The District will need to make major changes in its responses, priorities to calls, and the use of auto-aid. 1. The response plan would be modified for the number of units responding to an incident. For example vehicle accidents are currently two engines and a Battalion Chief. 2. Non-emergency calls would not be responded to until a District engine was available and would not be responded to with auto or mutual aid to reduce the impact outside agencies. 3. No move-up/station coverage; in other words, if all the engines are covering calls certain areas may not have any coverage until the engine is done with the call. 4. Auto-aid would only be used for emergency calls. Page 2 of 3 Calls for Service and Response Times: In 2011 the District responded to 5,126 emergency calls (code 3: light & sirens) with an average response time of 6:27 minutes per call. In addition to the emergency calls, there were 1,134 non-emergency calls within the District during 2011. The breakdown of these calls is as follows: 744 fires, 4569 medicals and 947 public service calls. The total numbers of calls for 2011 was 6,260. The District received auto-aid from Contra Costa County Fire Protection District (Con Fire) 322 times. They responded with a total of 413 units (some calls require multiple units per call). The District provided auto-aid to Contra Costa County Fire 171 times with the District responding with 198 units. The auto-aid numbers do not include move-ups for station coverage. STAFF’S RECOMMENDATION: While all three staffing models will work within the District’s projected revenue, staff is recommending the Three-Station Model to provide a fully staffed three personnel Engine Company to respond to emergencies within the District. This model provides the best service model for the District as well as the safety for our District and Firefighters. Staff requests further direction from the Board so that it can prepare a budget proposal for adoption at the June 25, 2012 meeting. State law requires the District to adopt a preliminary budget by June 30, and since the parcel tax does not pass, staff believes that the District board will have to take action in June on a balanced budget service model that will take effect on July 1, 2012. Attachments: District Coverage Maps 2011 Incident Summary Page 3 of 3 2011 Incident Summary Station Other Total Number Community Fires Medicals Calls Incidents 52 Brentwood 139 1393 254 1786 54 Brentwood 145 1008 238 1392 59 Discovery Bay 136 494 127 757 93 Oakley 172 1288 219 1679 94 Knightsen 36 83 17 136 95 Bethel Island 76 255 23 354 Sunshine Marsh Creek 31 64 61 156 Totals 735 4585 939 6260
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