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Date Created: 12/21/15
OPERATION STATUTES OF BEAVER LODGE Policies and Procedures Revised September 13, 2005 These operating Statutes constitute the policies and procedures of Beaver Lodge, as provided in the Beaver Lodge Constitution. They are intended to act as guidelines for the operations of the house, setting forth specific rules and policies. These statutes should be revised at least once per calendar year. Exec Week As stated in the Constitution, all officers are required to return from summer break and take up residence in the house by no later than Monday of the week before new student week of Fall term, for the purpose of revisiting the Operation Statues, developing a list of goals for the coming year, and for preparing the house for the rest of the membership's arrival. This week's activities shall be coordinated and relayed to the other officers by the President. Each officer who fails to appear at this time shall have his compensation reduced by 5% per day he is late, or equivalent compensation to be determined by the Executive Council, unless he can show compelling evidence justifying his tardiness. The President shall judge whether any excuse offered by a late officer is valid. If the president is the officer returning late, it shall be grounds for impeachment proceedings. RULES PERTAINING TO OFFICERS Nominees for house office will be limited to 5 minutes for speeches detailing why they feel that they are qualified for the office. House officers shall be compensated as follows: President: 0.8% off room and board per member; 50% off work duties. Vice President: 0.8% off room and board per member plus additional 3% per resident for the first term that the resident lives in Beaver Lodge if the member was not specifically recruited by another house member; 50% off work duties; Has no work duties during spring term. Treasurer: 1.4% off room and board per member; No work duties; has no roommate. House Manager: 1.4% off room and board per member; No work duties, but works during finals week. Food Buyer: 1.2% off room and board per member; 2/3 off work duties; has parking space next to kitchen door. 1 Work Manager: No work duties Assistant Work Manager: 50% off work duties, but works during Finals week. Alumni Director: No compensation. Social Chairman: 1/3 off work duties. Secretary: Work duties reduced by one hour; Yearbook Editor: No compensation. Athletic Manager: No compensation. Network Administrator: Has access to Network Room; has ¼ off of work jobs. SENIORITY The seniority system at Beaver Lodge will consist of points awarded at the end of each completed term based on several criteria. Seniority points are cumulative and are kept for up to 4 years after leaving the House. The records for seniority will be kept by the Vice President. Points will be awarded for the following: 1. Class standing Fpeiht) an Sopphn(t)re pointn)ior Senior / 5th year senior / grad students (4 points) 2. 1 term in the house as member or member-elect (12 points) 3. 1 term with roommate (4 points) 4. 1 term on exec doing one of the following; President, Vice President, House Manager, Treasurer, Food Buyer, Work Manager (16 points) 5. 1 term on exec doing as Assistant Work Manager or Secretary (10 points) 6. 1 term as Social Chair (6 points) 7. 1 term as one of the following Alumni Director, Athletic Manger, Yearbook Manager. (4 points) 8. 1 term on ICA exec. (16 points) Points will be awarded at the completion of each term, to be used in determining the following term's seniority. No additional points will be awarded to those holding more than one position on the Beaver Lodge Executive Council. If an exec member holds more than one position on the council, points will be awarded for the highest ranking position only. If more than one member holds a position, compensation will be divided equally among them. Class standing will be determined by University standing, not by number of years in the house. 2 The house member with the greatest seniority point total will be given the first pick of any open room and whether he wants a roommate. Second pick will be given to the second person on the list, and so on. If the number of incoming or current members requires that roommates be assigned, assignments by the Vice President will be done in ascending order, beginning with the person having the lowest seniority point total. Seniority points are not transferable. Points may be taken away by the Executive council as stated in the section "Fines". ROOM SENIORITY Room seniority will be granted based on the number of completed terms in which the member has lived in the room. A member may not be removed from their room in which they have room seniority, unless they choose to leave the room, at which time they forfeit any accumulated room seniority for that room. RECRUITMENT Members of the house who recruit an individual to the house shall receive a 3% deduction towards rent for each person. This 3% deduction shall remain for one term. FUNDS AND CHARGES The deposit for establishing a contract for residence in Beaver lodge is $100.00 The charge per term for the Beaver Lodge Building Fund is $50.00 The charge per term for the Beaver Lodge Social Fund is $20.00 MEETING TIMES The weekly house meeting is held every Monday evening of the term 35 minutes after dinner begins, with the exception of finals week. The weekly Executive Council meeting is held every Sunday evening at 9:00, beginning with the Sunday prior to the start of classes each term, with the exception of finals week. EXTRA CREDIT POLICIES As a cooperative house, all members need to cooperate and contribute to the house. For this reason, every member of the house will be required to complete a mandatory four (4) hours of extra credit over the course of each term. This work may be any work designated as extra credit by the President, Vice President, House Manager, Food Buyer, Work Manager, Assistant Work Manager, and Social Chair(s). If this extra credit is not completed by the end of the term, the offending member’s TOTAL seniority will be reduced by one-half (1/2) 3 In addition to the mandatory 4 hours of extra credit required of each member, all members are able to complete any additional number of hours they desire on a volunteer basic. These extra credit hours may be assigned to the member by any of the executive council outlined in the above paragraph The person with the greatest number of hours of extra credit for the term will be exempt from work duties during finals week in the following order: Most extra credit - no work duties during finals week 2nd highest - exempt form 1/2 of normal work hours. 3rd highest - exempt form 1/3 of normal work hours. Fine Process A fine is a penalty applied to a member for failure to comply with Beaver Lodge regulations. The following fines apply to all rules except those marked otherwise. First offense: Warning. The Work Manager or other exec member will warn the member verbally, and sort out why the noncompliance occurred. Second offense: A fine of $10 Third offense: A fine of $15 Fourth offense: A fine of $20. At this point the member will be brought before the Executive council and his transgressions against the house will be discussed. Fifth offense: The member will be lowered to Member Elect status and will be fined $35 Sixth offense: The Member Elect’s seniority point total will be reduced to 0 and will be fined $50. Seventh offense: Expulsion from Beaver Lodge. The person in question will receive a 3-day notice to remove his belongings from his room and move off the premises. No refund of deposit. The above offenses are cumulative per term. Fines incurred by missing or doing a poor job on work duties may be worked off if they have not yet been paid. The Work Manger may give an hour of work per $5 of work fine, at his discretion. When a member works off a fine, he is removed from his obligation to pay it. However, the offense remains as part of the aforementioned 7-offense system. Fines not worked off must be paid at the second house meeting after the fine was issued. If a fine is contested, it may be appealed before the Executive Council at the next Executive Council meeting after the fine was issued. 4 Example: Nab gets fined on Tuesday. He may appeal the fine at the soonest Exec meeting (Sunday). If the appeal fails, the fine is announced at the House Meeting on Monday and must be paid by the house meeting on the following Monday. List of Finable Offenses FinBeybMeijeFmioeunt Blocking an Entrance/Exit of the $10 Any Officer Beaver Lodge parking lot Smoking in the house $50 Any Officer st Using Tobacco on 1 deck $50 Any Officer Damage to house property $10+ cost of repair Any Officer Construction on the deck $25+ cost of repair Any Officer Missing Work Party $75 House Manager Use of Fire Escape (except in $25 Any Officer case of fire or fire drill) Unexcused absence from an Executive $5 Vice President Meeting by an Exec Officer Unexcused absence from a House Meeting $5 Secretary or Presiding by any Member or Member Elect Officer at Meeting Not fully completing a work job Sliding Fine Any Exec OFFICER (See Constitution for list) Misconduct due to intoxication (must occur $50 President, V.P., Houtse)i* Moansrger, rer Use of State or Federally banned narcotics $50 President, V.P., or drugs (must occur in the House)** House Manager Eating/Drinking in the living room except $10 Any Officer during an approved house social or function Failure of an Exec Officer to complete $10 President, V.P., duteis** Moansaeger Sleeping in study room $75 Any Officer Allowing a guest to commit any such per representative per representative offenses listed here fine fine 5 ** denotes an offense which must be automatically reviewed by the Executive Council Note: Each offense on this list counts towards the per term accumulation of offense incidences MOiffenses AFmioeFnineayble Failure to not return dinnerware to $2 kitchen Failure to clean up pots or stove $2 top when used for personal use Failure to check out of a meal $2 Food Buyer or presiding officer Excessive noise during study hours $3 Doing homework, sleeping, or general $2 inattenthorisng preosifingr Excessive noise during house meeting $2 r e c i f f o g n i d i s e r p Use of unapproved house food $2+ cost of replacement laMt3tOrzeyer Muakingdistryon3cOsficer the sleeping porch houthehiowatiger Marking (not permanently) on the walls $3+ cleaning/ s e g a m a d defirrostiiger Use or Storage of Alcohol on 1 eck35 OAfcer Using an alarm on the sleeping porch $2 between 6:30 and 8:30 Playing or wrestling in the halls without $3 first removing shoes Failure to clean personal messes from public $2 area (plates, glasses, beer cans, etc.) Failure to sign House Meeting minutes $2 Allowing a guest to commit any such offense per representative e n i f e n i f Note: The accumulation of any three offenses from this list count as one major offense for purposes of counting total number of fine offences. 6 Contesting Fines Any fine may be contested by taking the case before the executive council. The executive council may find any contested fine valid or invalid. No officer who is a participant of the charge is eligible to vote on that charge. If a fine is found to be valid, the executive council has the power to reduce the amount of the fine. The member may appeal to the house any charge found valid by the Executive Council. If found valid by a majority of the membership, the ruling of the Executive Council stands. All fines are payable to the fine fund and are to be paid through the Financial Manager (House Treasurer). Any member who believes that a fine could be issued should take sufficient proof to the appropriate officer. Work Policies Each term the work manager is responsible for posting a job trade list. The job trade list is for members to write down the various trades and/or exchanges in work duties between individual members. Trades in work duties posted on the job trade list are for the Work Manager, Assistant Work Manager, and others to determine responsibility for jobs that are traded. IF job trades are made without being written on the trade list, the individuals are still responsible for their ordinary work duties and are liable for the execution. Shit Jobs If a person misses or does not fully complete one of their regularly scheduled work jobs, they will be fined in accordance with the most current Fine Policy as outlined in the Policies and Procedures. In addition to this, the member who missed or did not complete their job will be assigned a “shit job”. This shit job will be some other work around the house which the Work Manager or Assistant Work Manager deems worthy. The shit job shall be of a length roughly equal to the length of the job missed. After being assigned a shit job, the house member will have one (1) week from the date of the missed or incomplete job to fulfill the requirements of their shit job. If the shit job is completed on time and satisfactorily, the fine for the job the member was initially fined for will be reduced by $5 (except in the case that the shit job was assigned following the first missed work job, a warning). If a member does NOT complete their work job fully or on time, the member will then be assigned ANOTHER fine for a missed work job, in accordance with the most current Fine Policy as outlined in the Policies and Procedures. 7 Budget Process The budget for Beaver Lodge will be presented by the Financial Manager and will include an itemized list of the projected expenses for the coming term. The Budget will be prepared for discussion during the first Executive Council meeting. The budget shall be posted in a conspicuous location at least 24 hours prior to the house meeting at which it will be presented. Prior to the house meeting in question, the Financial Manager will make himself available to discuss any questions concerning his proposal. Expense Reports The previous term’s expense report for Beaver Lodge will be presented by the Financial Manager and will include an itemized list of the previous term’s expenses. The expense report will be prepared for discussion during the first Executive Council meeting. The expense report shall be posted in a conspicuous location at least 24 hours prior to the house meeting at which it will be presented. Prior to the first house meeting of the term the Treasurer will make himself available to discuss any questions concerning his expense report. Study Hours Beginning with the first day of regularly scheduled classes each term, study hours shall be in effect: Sunday-Thursday 6:30 PM – 9:00 PM 10:00 PM – 11:00 AM The break in study hours Sunday through Thursday from 9:00 PM to 10:00 PM is known as “rowdy hour” and noise is permitted (encouraged). Following a house meeting, study hours will begin on the next nearest half hour. Study hours during dead week shall run, in addition to normal study hours, 1:30 PM – 5:00 PM, Monday – Thursday. Study hours shall run continuously during finals week, beginning Sunday at 7:00 AM and ending Friday at 12:00 noon, except for the lunch and dinner hours, 12:30 – 1:30 PM and 5:30 – 6:30 PM for dinner. Meal Policy Lunch will be served at 12:00 PM daily. Dinner will be served at 5:30 PM daily. Late and early lunches and dinners will be available as long as the cook’s schedule will permit such an arrangement on a given day. Late and early meals are only to be requested if a person is unable to attend the regularly scheduled meals. A three-hour period is required prior to any request for early meals or meal skips. 8 The food buyer will post a set of limits for breakfast food. Hot breakfast is allowed from 6:30 to 8:30 AM. Cold breakfast is allowed from 6:30 to 10:00 AM. The amount of food allowed for breakfast will be posted in the kitchen by the Food Buyer. The time of any meal may be changed in accordance wit the needs of the house for social, scholastic, or athletic events, by the President or House Manager, or the consent of 2/3 of the membership at any house meeting. “Saves” set aside for people who have a late pin in the meal board are good until the following meal and then are open for general consumption. Meals for members’ guests will be provided free of charge up to seven (7) guests per term. After seven (7) guests, the host member will be charged $5 (five dollars) for dinner and $3 (three dollars) for lunch eaten by this guest. Non-members who wish to eat at Beaver Lodge on a meal plan during the term may pay an alternate rate approved by the executive council of Beaver Lodge each term. (This rule excludes member’s parents, and alumni. Parents always get free meals and dues-paying alumni get five (5) free meals per term.) Eating house food not set aside as a save or put in the white refrigerator for general consumption, at times other than those posted are subject to fines as listed under “Fines”. Wake Up Duty Arguably, one of the most important jobs at Beaver Lodge, wakeup duty, will be performed Monday through Friday at 7:00, 7:30 and 8:00 AM (6:30 AM finals week only). Closed Rooms A closed room is a study room which is closed to other people in the house, to ensure quiet, uninterrupted study conditions. Closed room signs may be placed on any study room door and must contain the following information: 1.) Statement that the room is closed 2.) Duration of period for which the room is closed 3.) Exceptions, (e.g. phone calls, out of house visitors, etc…) Violation of a closed room is finable by any officer. NOTE: If the door is open, the room cannot be considered a closed room. Any Officer may violate the closed room for issuing a quiet hours fine. Showering Showering is a house tradition which tends to build a spirit of unity among members, and which serves as a way to release tensions in the house. The practice involves the restraint of a person (the showered) by two or more individuals (the showerers, usually at least four), while the showeree is completely soaked with water from a hose, bucket or any other readily available 9 source. The showerers usually flee the scene at all possible speed upon completion of the showering, to avoid a similar fate (turn about is fair play). It is suggested that restraint be shown in showering during period of inclement weather, due the risk of illness on the part of the participants, which may in turn spread among the rest of the membership. Care should be taken to avoid personal injury and damage to the house and personal property during the showering process, and under no circumstances will a shower be held inside any part of the house. Traditional grounds for showering include: 1.) Outgoing officers at the end of their term 2.) Incoming officers at the beginning of their term 3.) Failure of the Vice President to announce a birthday 4.) Receiving 5 or more letters in a day (1 package = 2 letters) 5.) Girls caught Return Favoring the house 6.) Group pressure (a group feels that they can shower an unusually large, athletic or arrogant person, especially one who denies the possibility of his being showered) 7.) President following the first house meeting of Fall term 8.) First to finish final exams Note: During the first two weeks of each term the Vice President shall post a list on which individuals who do not wish to participate in showering shall be able to write their names. If, at later in the term a person on this list participates in a shower, his name shall be removed from the list and shall be fair game for showering. Alcohol Policy Alcoholic beverages are permitted in Beaver Lodge to the following extent: Basement: Moderate use of alcohol will be allowed during the evenings and on Saturday and Sunday afternoons. Please keep this a controlled situation so that all members and guests feel comfortable. 1stdeck: No alcohol is permitted on first deck, with the exception of meals, provided Reasons for this rule: 1.) University policy states that no alcohol is allowed in any public place 2.) Respect for individuals 3.) Possible damage to house furnishings due to spillage Further, no food or beverages of any kind are allowed in the living room, except during social functions featuring such items as hot chocolate or popcorn, and then only with the approval of the majority of the membership. nd 2 deck: Open for alcohol but PLEASE respect the rights of others 10 NOTE: the rules on conduct due to alcohol will be enforced in extreme cases, and the study hours will always be enforced. rd 3 deck: No alcohol allowed Outside: No alcohol allowed (public place). NOTE: When bringing alcohol into the house, use the quickest route to second deck. Parties House sponsored parties must be approved by a majority of the membership at a house meeting at least 2 weeks prior to the party. House sponsored parties shall be allowed only on Friday and Saturday nights, unless another time has been approved by a majority of the membership at a prior house meeting. The basement shall be open for parties only with prior approval as above. Parties must be approved by the president and CD at least two weeks in advance, and must roughly meet the guidelines set forth by the University and the Corvallis Police Department for “Approved Parties” (at the President and CD’s discretion). Pet Policy Pets are allowed in Beaver Lodge only if it stays within an individual member’s room, if the roommate of the pet owner approves, and if there is a majority approval of the membership at a prior house meeting. Members with approved pets are responsible for any damage incurred by said pet. Storage Policy All members storing items in the third floor storage areas of Beaver Lodge must have all items in a (when feasible) box clearly marked with the owner’s name. Firearm Policy Firearms are prohibited in Beaver Lodge and all other student housing. NOTE: An individual’s problems may be a problem within the house itself. Please talk to the Executive Council about the problems you as a member encounter. Typed September 3, 1997 by Geoff Scott Revised Fall term, 2003 by Leo Denton Rev. September 18, 1997 by Aaron Shurtliff Revised March 20, 2004 by Henry Huff Revised September 17, 1998 by Will Knight Revised September 13, 2005 by Erik Graciosa Revised April 11, 1999 by Brian Mize Revised Fall term, 2001 by Eric Braddock 11
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