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Date Created: 12/22/15
Elaine S. Olaez, CPA Phone: (304) 986-5239 http://www.linkedin.com/in/elaineolaez Controller Accounting Manager Supervisor Profile: San Antonio, Texas Area industry professional with over 30 years of financial reporting/analysis, budgeting, reconciliation, audit coordination, staff supervision/development in a diverse range of industries. Professional Experience Accounting Manager Pedernales Electric Cooperative, Inc., Johnson City, TX 2006 – 2012 Electrical distribution cooperative serving 225,000+ members in the central Texas hill country area Supervised staff of 20 employees in the areas of Cash Management, Remittance Processing, Accounts Receivable/Billing, Accounts Payable/Corporate Card Administration and Purchasing. Preparation of annual budget, closing processes and financial audit, including working paper preparation, footnote disclosures and supporting documentation. Provided documentation/support for internal audit team. Established effective internal control over cash handling by designing and implementing formal cash handling procedures for district offices. Improved cash management processes which resulted in efficient daily work flow. Managed relationship with banks and financing organizations and debt compliance reporting. Compilation and presentation of financial data to board, executive management and outside parties. Staff hiring, training & mentoring, counseling, evaluation. Controller Meximerica Media, Inc., San Antonio, TX 2004 – 2006 Publisher of daily Spanish language newspapers in four south and central Texas markets Controller for start up company that successfully launched four daily newspapers in five months. Worked with investor’s management team to create company’s first and second year budget; composed financial statements for parent company’s monthly consolidation. Designed accounting and financial reporting system based on Great Plains software. HR administration for company. Hired and trained accounting staff. Financial presentations to investors, CEO and executive management. Successfully coordinated and managed company’s first audit. Accounting Manager DPT Laboratories, Ltd., San Antonio, TX 1996 – 2003 Contract manufacturer of dermatological OTC and pharmaceutical products Manager in accounting department of successful company growing through business development and acquisitions. Acquired experience in adaptation of financial system and training of staff in new software applications. Controller Souper Salad, Inc., San Antonio, TX 1990 – 1995 Growing chain of company-owned restaurants in southern U.S. Designed and implemented internal accounting and reporting system for restaurant chain of 20 stores generating $30 million in annual sales. Played key role in developing a corporate structure to manage future growth of company throughout the southwestern U.S. Designed financial system based on Great Plains software that provided management reporting as company grew in size to 50+ stores and revenues grew to over $100 million in 5 years. Restated company’s historical statements to GAAP for presentation in offering memorandum for sale of the company in 1995. Developed internal accounting and financial reporting system that included software selection and testing, general ledger and financial statement design, and employee hiring and training. Enhanced reporting control and reduced need for externally prepared financial statements within 6 months of project launch. Jointly launched company’s corporate headquarters centralizing management and elevating the company’s image as a growing restaurant chain. Corporate staff grew from 2 to over 20 members within 5 years. Accomplished a successful merger of financial and multi-state payroll systems of franchisee’s enterprise of 15 restaurants in three southwestern states. While merger increased company’s sales and payroll volumes by 40%, continuity and consistency in payroll distribution and financial reporting was maintained. Worked extensively with investment banking firm on restatement of historical financial statements from income tax basis to GAAP presentation. Restated financial statements were published in widely-circulated offering memorandum for sale of the company that occurred in 1995. Reduced weekly sales reporting cycle from 3 days to 1 day by developing an improved sales data collection system tailored to store operations. Implemented payroll processes and procedures to facilitate store managers’ ability to monitor payroll costs and to ensure company’s compliance with IRS reporting requirements. Designed numerous spreadsheet interface programs to maximize use of Great Plains accounting system data, customize reporting and streamline information flow between stores and corporate office. Piloted automated time and attendance system that involved hardware/software study and selection and training of store personnel. Construction finish-out, lien releases, lease portfolio administration and CAM analysis. Software Background ERP Systems: SAP, JD Edwards, BAAN, CINCOM Accounting Software: Great Plains, FRX, Quicken, FAS Other Applications: Microsoft Office (Excel, Power Point, Word, Outlook), , JP Morgan Access, ADP (Reportmith & PC Payroll), Quicken, Quickbooks Spreadsheet Skills: Advanced skills including pivot tables, database lookups, macros, complex functions. Other Skills: Variance Analysis, Unclaimed Property Reporting, Internal Audit Coordination, Bank Account Analysis, Merchant Services, Debt Compliance, Texas Sales/Use Tax, Financial Audits Support and Coordination, Banking Relationships, Employee Mentoring, Staff Development, Property Taxes, Power Utilities, Restaurants, Aerospace Manufacturing, Public Accounting, Bookkeeping, Federal State Tax Preparation, FEMA Claims Processing. Education, Professional Memberships, Community Service Masters of Business Administration, Concentration in Finance, University of Texas, San Antonio, Texas Bachelor of Business Administration, Concentration in Accounting, University of Texas, Austin, Texas
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