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Reviews for C-Level-Executive-Administrative-Assistant-in-Claremont-CA-Resume-Elizabeth-Cervantes
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Date Created: 12/22/15
Elizabeth A. Cervantes (949) 279-7492 email@example.com http://www.crewrevu.com/pdf/Jun/699/Elizabeth_Cervantes.pdf Key Experience Over 20 years as a C-level executive administrative assistant within various service-oriented businesses, i.e., non-profit, manufacturing, recruiting, and high-tech diagnostic imaging. Skills Microsoft Office Suite for Windows 2007, Outlook, Word, Excel, PowerPoint, AS400, Lotus Notes, Recruit Track, FileMaker, Concur T&E, Expense eXpert, Aviva CIP3D3, DonorPerfect, WealthEngine, Facebook, LinkedIn Work Experience Financial Contribution: A significant accomplishment was implementation of Concur Travel & Expense platform at Billabong-USA. Implementing Concur Travel & Expense streamlined, captured, and reported expenses approximately 35 percent more accurately for managing department budgets. The Claremont Institute Claremont, CA April 2011-May 2013 Executive Assistant: Supported President, CFO, Sr. VP for Development, Director of Special Programs Screened incoming donor phone calls Prepared correspondence Handled incoming/outgoing mail Managed busy personal calendars Scheduled donor visits Processed expense reports Coordinated travel arrangements WealthEngine research Maintained DonorPerfect database Prepared and distributed Board of Director packets Processed daily lockbox donations Coordinated, supported, and attended special donor events Helpmates Staffing Irvine, CA California Bank & Trust, temporary assignment October 2010-April 2011 Loan Disburser: Requested Certificates of Insurance Processed loan and interest payments Processed participation payments Assisted senior loan disbursers with work overflow Elizabeth A. Cervantes (949) 279-7492 firstname.lastname@example.org – Page 2 Billabong-USA Irvine, CA March 2006-July 2010 Executive Assistant Finance: Supported CFO, Controller, and Assistant Controller Implementation/launch of Concur Travel & Expense Organized global and regional finance meetings Managed corporate credit card and corporate cell phone programs Implemented record retention policy Processed and managed Manufacturing Certificates Managed Certificates of Insurance Managed license and insurance renewals on all corporate vehicles Implemented preferred supply vendor Ordered and maintained office supplies for finance department Prepared Board of Director packets Adecco formerly CoreLink Staffing Irvine, CA Paragon Biomedical, temporary assignment October 2005-January 2006 Executive Assistant: Supported Client Relations Department—VP of Global Sales/Marketing, Account Managers, Sales/Marketing Strategy Manager Coordinated domestic/international travel Managed and coordinated master calendar for VP and Client Relations Department Coordinated tradeshow logistics Coordinated and organized sales meetings Coordinated and prepared PowerPoint presentations for Sponsor capabilities Redesign individual Therapeutic Experience sheets and spreadsheet Merged/coordinated CRM database for distribution of invitations to Sponsors for India Office inauguration Managed Sponsor contact information into CRM database Coordinated pipeline reports Managed report coordination for client pipeline Prepared weekly correspondence distribution of pipeline reports and awards report to entire company Geoffrey Weiss & Associates, Inc., Laguna Beach, CA October 2004-August 2005 Operations Manager/Recruiter/Executive Assistant: Support to CEO/Owner Managed daily operations of Laguna Beach/San Clemente offices Processed monthly business invoices Managed and collected outstanding client invoices Managed recruiting databases Processed candidate resumes into Recruit Track and FileMaker Databases Processed resumes from company website Cold calls to potential candidates Elizabeth A. Cervantes (949) 279-7492 email@example.com – Page 3 Toshiba America Medical Systems, Inc. Tustin, CA April 1998-September 2004 Executive Assistant November 2003-September 2004: Supported VP for Ultrasound Sales/Marketing Department, Sales Managers, and Clinical Managers Coordinated domestic and foreign travel for VP and sales managers Managed and coordinated VP’s calendar Managed and coordinated tradeshow calendar Coordinated and organized quarterly sales and marketing meetings Prepared regional sales managers’ pipeline reports Prepared weekly pipeline conference calls with regional sales managers Monthly coordinated and prepared spreadsheet for executive staff meetings Prepared and processed expense reports Managed and distributed clinical supplies to clinical application specialist Managed and coordinated trade show logistics Managed clinical inventory for trade shows and end of year inventory Assisted with used equipment bids Managed and processed customer CME credits Executive Assistant November 2002-November 2003: Supported Director of Marketing Services and Director of Enterprise Business Group Managed competitive content on intranet Prepared marketing presentations Validated product specifications for industry communications Coordinated and distributed sales leads from trade shows and internet Managed and coordinated RFPs (Veteran’s Administration largest bid prepared) Marketing Specialist – CT/X-Ray/Vascular September 1999-November 2002: Managed new product introduction process Managed and routed price book and special order inquiry Developed centralized, competitive files for all major medical vendors Developed sales marketing tools Determined goals and objectives of marketing campaigns Developed and maintained vendor relationships Managed and coordinated trade show logistics Coordinated and represented Toshiba at local and regional trade shows Developed and managed customer database MRI Marketing Coordinator July 1998–September 1999: Coordinated domestic and foreign travel Managed customer complaints thru OPART HOT Team Coordinated and represented Toshiba at local and regional trade shows Organized marketing meetings for customers Managed and coordinated calendar Prepared and processed expense reports Elizabeth A. Cervantes (949) 279-7492 firstname.lastname@example.org – Page 4 Season’s Hospice Upland, CA 2013 Volunteer, Therapy Dog Handler University of Phoenix Alumni Association Diamond Bar, CA 2012 Volunteer Kaiser Permanente Baldwin Park, CA 2012 Volunteer, Therapy Dog Handler Therapy Dogs International Flanders, NJ 2009 Volunteer Education: University of Phoenix Fountain Valley, CA Bachelor’s Degree in Business Management emphasis in Marketing References: Available Upon Request
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