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Date Created: 12/22/15
Sheila L Velazquez, APM Silver Spring, MD 20901 Home: 301-681-6727 Email:firstname.lastname@example.org LinkedIn: www.linkedin.com/in/sheilavelazquez Professional Summary Hard-working, skilled, dedicated Accounts Payables Manager will be great asset to your company and lead your AP team. During 5 years as AP Supervisor & Manager, led a team of 3-6 associates through Digital to Print AP process migration. Utilizing skills in Word and PowerPoint, planned, developed and implemented the Digital and Print AP team and process integration successfully. Used Excel as a process improvement tool to expedite timely payments to a high volume of contractors when AP team was downsized. Managed team through multiple transitions by facilitating cross-training classes for team to learn all processes and functions of AP including: check runs, voids/cancels, ACH transmissions, applying sales/use tax, Oracle 11i navigation; iProcurement (Oracle purchase order match process), balance report review and reconciliation, month/year-end closes and exception report reviews for accurate IRS 1099 reporting. Maintained SOX compliance, GAAP best practices, procedures, policies and controls for clean internal and external audits. Methodical, analytical, detail and result oriented, I was considered the “go-to” person for issue resolution. Strengths, including collaborating with all levels of employees, management and various vendors, led to expanded roles and responsibilities. Skills Oracle 11i Teambuilding MS Office (PowerPoint, Word, Excel, Outlook) Targeted Selection Certification (behavior based interviewing) Notary Public, District of Columbia AP Certified Work Experience THE WASHINGTON POST WASHINGTON, DC JAN 1980-APR 2013 Manager / Supervisor Feb 2008-Apr 2013 Monitored Accounts Payable full cycle process through Oracle including purchase order matching process, ACH/positive pay transmissions, check printing, PCard payments, daily and month end close, daily balancing, cash requirement report analysis and review for immediate resolution of aging invoice issues Supervised and coordinated wire payments with our Corporate office and provided back end documentation for Financial Accounting staff’s bank reconciliations ensuring accurate AP to GL recording. Provided tools, support and training to 3-5 Accounts Payable associates responsible for timely, accurate vendor payments and discount retrieval for The Washington Post newspaper/washingtonpost.com, The Slate Group, The Root, Social Code, Express and El Tiempo Latino Researched and resolved inquiries and complaints from customers daily Represented AP during discovery meetings to evaluate requirements needed aimed at determining process improvements for enhancing the accuracy and efficiency of the Accounts Payable system including automations and system upgrades Reviewed and edited process narratives to establish controls for Sarbanes-Oxley, GAAP & IRS compliance. Performed testing and audit preparation for successful monthly/quarterly internal Corporate/external PWC audits Prepared and processed 1099s to ensure accurate recording and timely delivery to reportable vendors; also meeting IRS filing deadlines 1 Team Leader / ASA Jan 2002-Feb 2008 Trained newly hired AP Manager and AP Supervisor on Oracle to perform full cycle AP process; provided back up support during manager/supervisor absence; assisted manager/supervisor with 1099 preparation and process Incorporated payables functions across three entities (Express, El Tiempo Latino & Onion) Led team during implementation of iExpense upgrade and DSI circulation system to Oracle AP integration Documented all AP functions, creating an Accounts Payable Standard Operating Procedure manual which is used as a training tool; created various forms to assist with employee training and understanding of AP procedures Supervised and trained summer interns to perform full cycle AP process Maintained recurring table for processing recurring monthly payments including leases/rents and monthly contractors: improved recurring payment process by utilizing Excel spreadsheets to manage reports delivered to and approved by business unit managers Responsible for performing payment voids/cancels and ACH data transmissions Jr/General/Sr Associate Jan 1980-Jan 2002 Analysis, reconciliation, auditing and payment of telephone bills for the newspaper Monitored and verified repairs and moves of telephone equipment and services (recorded on the monthly bills) of the Advertising dept., news bureaus and production plants Timely and efficient manipulation and processing of invoices to disburse payments to vendors Preparation and upload of accruals monthly to ensure accurate financial reporting Retrieval, transference and reclassification of information to maintain accuracy of distributed charges incurred by each department, recorded in individual general ledgers Audit and disbursement of charges to business units through Electronic Data Invoicing Education Howard University Washington, DC Bachelor of Science, Psychology- 1982 Sheila L Velazquez, APM Silver Spring, MD 20901 Home: 301-681-6727 Email: email@example.com LinkedIn: www.linkedin.com/in/sheilavelazquez 2
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