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Meetings Chapter 10

by: Alexis Liberatore

Meetings Chapter 10 STCM 10800 04

Alexis Liberatore

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About this Document

How to conduct meetings and different kinds of meeting styles.
Communication in Organizations
Professor Kristina Harrison
Class Notes
Communications, Communications in organizations, meetings, Strategic Communications, notes
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This 2 page Class Notes was uploaded by Alexis Liberatore on Sunday April 10, 2016. The Class Notes belongs to STCM 10800 04 at Ithaca College taught by Professor Kristina Harrison in Spring 2016. Since its upload, it has received 14 views. For similar materials see Communication in Organizations in Strategic Communication at Ithaca College.

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Date Created: 04/10/16
Chapter 10 Meetings Meetings provide a prevalent forum of communications in organizations  Identify and achieve goals, share info, make decisions, and solve problem Agenda: a guide that specifies what is to be discussed when, in what order, and for how long.  Serves as a framework for time and topics Things that drive a meeting  Organizational goals: set by upper levels and describe pathways to excellence.  Group goals: serve the mission and purpose of the group itself. If a higher authority doesn’t make one the group will  Individual goals: a goal that the individual have in addition with the group’s goal. Can be personal or professional Proper advance planning for the success of a meeting Meeting facilities:  Conference set up  U-Shape  Satellite  Auditorium Audiovisual- Paper? Notepads? PowerPoint? The ability to think critically about the issue in a discussion is a vital skill for successful meetings  Analysis- the process of tearing apart an issue and examining its component parts to see how they relate to the whole  Reasoning- the ability to pull various data together and draw sound conclusions 1. Deductive- broad issue-> specific.  Syllogism: A three-part argument containing: a general truth, a related claim, and conclusion. EX: “all horse have hooves. No humans have hooves. No humans are horses” 2. Inductive- specific-> broad  Reasoning by example- involves specific cases and ten making a generalization based on them  Sign reasoning- involves drawing conclusions from simple observations  Comparative reasoning- occurs when a someone pulls 2 examples and reasons that if something is true in 1 it must be true in the other  Causal reasoning- tries to answer “why did that happen?” This reasoning asserts that one factor is strong enough to produce an effect in another  Interstation & evaluation 1. Interoperation: An extension of casual reasoning: “why did that happen?” + “What does it mean?” 2. Evaluation: Making judgments about info/ data  Problem solving- Defining a problem and generating solutions 1. Variety: providing differing perspectives 2. Simplicity: Arranging ideas logically and checking for repetition and relevance 3. Usefulness: Focusing energies on ideas that will most likely result in the right direction  Reflective thinking: 5 step process whose success depends on each member’s willingness to participate. 1. Introduce problem 2. Define and analyze the problem 3. Establish criteria 4. Generate possible solutions 5. Evaluate possible solutions  Nominal group Technique (NGT)- Allows groups to discuss problems and solutions in a relatively structured setting 1. Preparation 2. Silent generation of ideas 3. Round-robin recording 4. Discussion 5. Voting  Delphi Technique- Use questionnaire to collect opinions and judgement from experts that usually remain anonymous Decision making  Consensus: Everyone agrees  Voting: Imposing the will of the majority. Risks not having everyone on board Evaluate


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