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by: Sandy Dlt

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Class Notes
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This 5 page Class Notes was uploaded by Sandy Dlt on Friday September 2, 2016. The Class Notes belongs to bio 244 at 1 MDSS-SGSLM-Langley AFB Advanced Education in General Dentistry 12 Months taught by nicole in Fall 2016. Since its upload, it has received 4 views. For similar materials see biology in BIO at 1 MDSS-SGSLM-Langley AFB Advanced Education in General Dentistry 12 Months.


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Date Created: 09/02/16
FORMAT GUIDE FOR TECHNICAL REPORTS  This guide is intended to clarify the organization of technical   reports, not to tell "how to write" the report.  General Comments  1. Typed on 8 1/2" by 11" white paper.  2. Margins:  1 or 1 1/2" on left hand side, and 1" on other three sides. Figures and Tables should also conform to rule, as best as  possible.  3. Should be stapled in upper left hand corner, or put into a folder  that is bound along the left hand edge.  4. Past tense, passive voice in the third person is most commonly  used.  5. Be complete, concise, and accurate.  6. Use a title page.  Include title of experiment, class number, group  number, names of students in the group, and who wrote what  sections.  7. Structure of report:  (Executive) Summary  Abstract  Introduction  Theoretical  Experimental Procedure  Results  Discussion  Conclusions  References  Appendices  1  I.  (EXECUTIVE) SUMMARY  A.  Should tell in 1­2 pages what was done, how it was done, what was found, the major conclusions, and any recommendations. B.  Think  of the Summary as an extended abstract.  C. The Summary might be the only part of a report that a boss will  read.  Think of it as the 1 or 2 page summary you give to your  boss to explain the project that you have been assigned.  D. Usually an Executive Summary is placed at the beginning of the  report.  II.  ABSTRACT  "What was done". . . in one or two sentences.  It is best not to start with "In this experiment. . ." or "The purpose of this experiment  was to. . .".  A. "What method used" in a few words.  B. "What results obtained".  Give any significant numbers.  Were  results good or bad?  How do they compare with other results of  similar experiments?  C. 150 ­ 200 words.  Usually one paragraph.  D. It is suggested that the abstract be written after the main text is  completed.  III.  TABLE OF CONTENTS  IV.  INTRODUCTION  A.   Purpose of investigation.  V.  THEORETICAL  A. Theory of phenomenon investigated.  B. Literature survey (optional) ­ Brief history of past attempts to study  the phenomenon (if any) and other related work.  2    * This section can be combined with the Introduction.  VI.  EXPERIMENTAL PROCEDURE  A. Give equipment and procedure used.  Explain with figures.  B. Cover the procedure in sufficient detail to demonstrate your  understanding.  The procedure from the handout can be used, if it  is tailored to your specific conditions.  VII.  RESULTS  A. Relevant, reduced data are to be presented in the form of tables,  graphs, or photomicrographs.  B. The purpose of the text in this section is to explain the data as  presented.  C. Do not include a figure or table without referring to it.  D. Any data given in the appendices must be referred to.  E. Include sample calculations, or explain here and include the  calculation in an appendix.  F. Mechanics  1. Number figures in Arabic numbers and tables in Roman numbers.  Number consecutively.  2. Photographic prints included in the report should be affixed with  mounting tissue or mounting cement, or placed into plastic  mounting sheets.  3. Draw all diagrams, charts, and graphs neatly ­ use graphics  software when possible.  Remember that colors do not always  Xerox well.  4. In graphs ­ mark experimental points with circles or other large  symbols; provide a key for the symbols.  5. Remember ­ a figure, graph, or table, together with its caption,  must be able to stand alone and be completely understood.  3  VIII.  DISCUSSION (OF RESULTS)  A. Elaborate on the data.  B. Compare results with respect to changes in the relevant variables.  C. If questions are asked in the Lab outline, build the discussion  around the questions.  D. Recommendations to improve the Lab.   *VII and VIII can be  combined.  IX.  CONCLUSION(S)  A. List the most important conclusions from the discussion.  B. Give conclusions in the format:  1. .  2. .            C. These conclusions should not tell anything new.  The information  should appear somewhere in the Discussion.  X.  REFERENCES  A. Reference all work you mention specifically.    Journal:  Author(s), "Title", Journal Name, year, Vol. No.,  page(s). Book:  Author(s), Title, edition, publisher, address of  publisher,    year, page(s).  page = p., pages = pp.  B. In body of report:  1     Student  or Student (1)  XI.  APPENDICES  A. Long compilation of data or extensive calculations.  B. In general, anything that should be included but which would interfere with the coherency (train of thought) of the report.  C.  Supplementary material.  D. Number Appendices:  1, 2, 3, etc., or A, B, C, etc.  E. Each appendix covers a distinct topic.  4        5  


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