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SPTE 203 Chapter 2 Sport Event Operations

by: Rachel Lightner

SPTE 203 Chapter 2 Sport Event Operations SPTE 203 001

Marketplace > University of South Carolina > SPTE - Sport & Entertnmnt Mgmt > SPTE 203 001 > SPTE 203 Chapter 2 Sport Event Operations
Rachel Lightner

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About this Document

These notes cover all of chapter 2... - Event and Venue Planning - Event Triangle - Venue Use - Land Acquistion - Land Preparation - Solicting Bids - Steps in Planning and Producing an Event
Introduction to Events and Venues
Professor Jeralds
Class Notes
SPTE, 203, Chapter, 2
25 ?




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This 4 page Class Notes was uploaded by Rachel Lightner on Saturday October 1, 2016. The Class Notes belongs to SPTE 203 001 at University of South Carolina taught by Professor Jeralds in Fall 2016. Since its upload, it has received 8 views. For similar materials see Introduction to Events and Venues in SPTE - Sport & Entertnmnt Mgmt at University of South Carolina.


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Date Created: 10/01/16
CHAPTER 2: SPORT EVENT OPERATIONS NOTE: Everything in Pink IMPORTANT EVENT PLANNING  Considerations when planning events? 1. Ability to sell tickets 2. Proper staffing 3. Risk Management 4. Customer Satisfaction THE EVENT TRIANGLE  What is the Event Triangle?  The 3 P’s o Promoters o Performers o Patrons  Allows us to VISULIZE stakeholders  Need to accurately meet needs, wants, and desires of all 3 OTHER THAN THE 3 P’S WHO ARE OTHER EVENT STAKEHOLDERS?  Venue  Artist representative  City that its in  Employees  Vendors and contractors  Sponsors VENUE PLANNING  Feasibility Study o Remodel current venue or Build new one o Type of venue community wants  (Including size) o What community can afford and How to pay for it? DEFINING VENUE USE  Venues short and long term goals  Sports and other activities in the venue LAND ACQUISITION  Acquiring the land necessary to construct the facility can be a major challenge  Negotiations with several land owners  Use of intermediaries  Obtain a series of options  What is Eminent Domination? o Concept where the government can take your property if its for the common good/ greater good if they give you fair market price LAND PREPARATION  After acquiring the land the site must be prepared for construction  What are the challenges related to site preparation? o Proper zoning o Meeting environmental concerns  Creating physical characteristics necessary to build SOLICITING BIDS - How can communities be sure they are getting the best venue for the best price?  By soliciting bids architects and construction companies  Request for Qualifications (RFQ) o Asks for interested architectural companies to submit their qualifications to be evaluated Request for Proposal (RFP) o Asking the potential architects what they would do in their design of the project ADDITIONAL COST RELATED CONSIDERATIONS  Weather  Acoustics  Inspections  Availability of Materials (Inflation)  Contractor’s Financial Solvency  Contingency Fees STEPS IN PLANNING AND PRODUCING AN EVENT  The 4 phases of Event Model/Planning Strategic Planning: o Agree upon event goals o SWOAT Analysis  (Strengths, weaknesses, opportunities, threats) o Conceptualize purpose and focus  Make money?  Generate publicity?  Create something unique? o Plans of Action o Develop Checklist o Perform Evaluation  What is SWOAT Analysis? o Positive/Internal= Strengths o Positive/External= Opportunities o Potentially Neg./Internal=Weaknesses o Potentially Neg./External= Threats Conceptual Planning: o (Event staff planning process) o Scope and responsibilities o Identity staff and volunteer needs o Recruit and train necessary staff  BFOQ= Bonafide Occupational Qualifications Contingency Planning: o Track the event in real time  (Biggest Error) o Benchmarks within event checklist o Adaptability and Improvisation o Post-event debriefings  (What went right/wrong) Operational Planning: o Training staff members  Pre-event briefings  Overall briefing  One with supervisors  One by supervisors to all staff o Culture of Professionalism o Clean up, Closeout, and Event Settlement o Timeline ADDITIONAL EVENT PLANNING CONSIDERATIONS/SUGGESTIONS  Reverse Perspective  Budget Limits  Department- Specific checklists Murphy’s Law o Anything that can go wrong will go wrong o Plan for the worst, hope for the best o Always have a back up plan to your back up plan


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