Records & Business Planning II
Records & Business Planning II ABM 112
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This 10 page Class Notes was uploaded by Don Langworth DVM on Thursday October 15, 2015. The Class Notes belongs to ABM 112 at Morgan Community College taught by Staff in Fall. Since its upload, it has received 46 views. For similar materials see /class/223563/abm-112-morgan-community-college in General at Morgan Community College.
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Date Created: 10/15/15
Hard Disk Management What is hard disk management In your daily activities of managing your business you will also have to manage data that has been stored in your hard drive How intense your management will be depends on you as an individual But at some point in time you should address some basic points What operating system do I have Do I have a start up disk If not how do I make one How do I format a new or old disk How full is my hard drive Is it necessary to clean a drive How do I make a shortcut How can I check the path of a program if it has a shortcut on the desktop Hard Disk Management What if my system locks up What should I do How do I know if my hard drive is going bad How do I cancel a print job How do I add a printer or other new device How can I get to Windows Explorer What is dragging and dropping What is the difference between right and left click of the mouse What if I can t nd a le or document Hard Disk Management How do I move delete or re arrange documents How do I clean up Internet les or history How can I tell if I have a Virus How important is a current Virus program What does it mean to archive QuickBooks What if I take my data to my accountant and he cannot read the disk How do I backup to a CD How do I back up my les Do I need to back up my programs How do I get rid of junk email Introduction to Hard Disk Hard Disk Management Management l have this thing called a computer and a minimal understanding of In your daily activities of managing your business you will also have to manage data that has been stored in your hard drive How intense your management will some of What It can be depends on you as an individual But do but Is mere more at some point in time you should address shouid know some basic points Hard Disk Management Adventure What39s an operating system The set of system programs that run when the computer Is turned on to gIve the user a consIstent envlronment for runnlng the computer The operatlng system takes care of the fIne detaIls of maklng all the components of the quot o terquot work together Includlng memor dIsk drIves ke board sound Come with me to discover the secrets held w ithin this most common operatlng system Other systems In use Include Uan much of the Internet System 7 5 Maclntosh 082 30 lBM and Indows NT Because It Is the startan poInt for all other software the development of o eratlng systems Is ver competItIve Modern operatlng systems are graphlcal user Interfaces usan a mouse or other poIntIng devIce thle earlIer systems were textr ase keyboard Input I What is the difference between left What OperatIng System Dol Have and right Clicks of the mouse El A single left click typically highlights what you click on El A double left click typically performs a function opens a program etc Cl A single right click typically brings up a menu that allows you to select the action you wish to take Go to My Computer Cllck on Help Cllck on About WIndows Thls screen glves you the versIon and name 2 Enter thIs Informatlon on the worksheet you What s a Start Up Disk I A disk that allows the computer to boot in the event of a problem with your computer Booting is the process in which you turn on the er and execu e the initial instructions There are a series of system programs that run to configure the computer hardware for specific software and user preferences including the date and time formats to use what country language to use e c I This disk is essential in the case of restoring your th a Cl hard drive ten a computer comes wi startup disk or CD but in the event it doesn39t or you mi placed it Dol have a start up disk If not how do make one ninsert a floppy disk lClick on the floppy drive QCilc on ile IOForrnat ICreate an MSVDOS startup disk nClick on Start lmportant Creating an MSVDOS startup disk erases all information on the floppy disk Why would I need to format a disk to receive informatio Most floppy disks can now be purchased preformatted Formatting consists of marking the disk into tracks and sectors for storing data If you want to reuse a disk formatting it completely deletes all prior information Cl Formatting prepares a floppy or hard disk n D D D To format a disk l if the disk ou want to format Is a floppy disk Insert It Into Its rlve Otherwise skip to step pen My Computer and then click the drive containing the disk you want to format 3 On the File menu click Format 4 Select or specify any of the following options that you want Capacity iioppy disks only 3 File system isilt drives only 3 Allncatinn unit size NTFS only 3 anumela el 3 39 m 3 5 DUB M u at Ena e onmpressinn NTFS only Click Start Notes El To open My Computer doubleclick its icon on the desktop El 0 c n m 3 o lt m m m a m o 3 E m g m am age For information about any of the options select the option click the question mark and then click the option again El You cannot format a is if files are open on the disk the contents of the disk are displayed or the disk contains the system or boot partition What is a hard drive El A device to store and read Information It Is a non stores anywhere rom 0 megabytes to gigabytes or 80000 megabytes How full is my hard drive Cl Go to My Computer l Right click on the drive you wis o check Cl Left click on properties Cl You will see used and unused space and the number of bytes used and free Is it necessary to clean my drive I Dlsk Defragmenter consolIdates fragmented flies and folders on your computer s hard dIsk so that each occupIes a sIngle contIguous space on the volume As a result your system can gaIn access to your flies and folders and save new ones more effIcIently By consolIdatIng your flies and folders Dlsk Defragmenter also consolIdates the volumes free space makIng It less Ilker that new fIles wIll be fragmented I To open Disk Defragmenter click Start point to All Pro rams point to Accessories point to System Too s and then click Disk Defragmenter I For information about usin Disk Defragmenter on the Action menu click Hep What s a Short Cut I A small diagram that represents the action taken if the mouse pointer is placed over the icon and the mouse button is quotclickedquot A short cut on the desktop that allows you to easily access a program or file at the click of the mouse lE To add a short out if the program Is lIsted In your startup menu cllck and drag the Item to your desktop Or To put a shortcut on the desktop Open My Computer Doublercllck a drlve or folder Cllck the Item you want such as a fIle program folder prInter or com uter On the File menu cllck Create Shortcut Reslze the wIndow so yo an see the desktop Mme new shortcut to the desktop EDD DUDE D Or Cl Open My Computer click Start and then click My Computer l You can also drag an item to the desktop with the right mouse button and then click Create Shortcuts Here Cl To change the shortcuts properties right click the shortcut and then click Properties Cl When you delete a shortcut to an item the original item is not deleted It still exists on your computer in its original location How can I check the path of a program if it has a shortcut on the desktop 9 nght clIck on the Icon and check propertIes What if my system locks up i What shouldl do I First 7 be patientl You may be taxing your system with too many requests give It timel I Next try holdln down the Control Alt and Delete keys at t e same time l Up comes the Windows Task Manager that shows what Is and Is not running l Highlight the program that Is not running and click on end task You may have to use our tab keys andor the alt key and the under lned letter to get the desired action See next slide I If that does not work you might just have to shut off the power programs are all running Alt and the working letter e correctly will end the taskquot How do cancel a print iob Click on Start Control Panel or Settings Printers and Faxes Double click on your default printer or double click on the printer Icon In the lower right corner of your monitor Click on Printer Cancel all documents Again he patientl 2 2 2 2 UU How do add a printer or other new device El How do add a printer or other new device cont El If the desired printer may need to install it eziwemuemwrmier E 3 E a 0 Control Panel or Settings Printers and Hill El Windows Explorer displays the hierarchical structure of files folders and s computer Using Windows Explorer Pou c n Cop l mov me and searc or files an folders For example you can open a folder that contains a file ou want to c or move an drag t e file to another folder or another drive What is Windows Explorer cont I There are other places in Windows where you View and work with files and folders You can View My Network Places which lists other I computers that are connected to your local area netwo My Documents Is a convenlent lace to store documents raphlcs or other Iles you want to access qulc y Whenvyou delete files or folders from your hard dlsk Indows places them In the Recycle Bin where you can retrleve them until you empty the Recycle Bin Flies or folders deleted from a floppy dlsk or a network drlve are ermanenfl deleted and are not sent to the Recycle In To access Windows Explorer Click Start I AllPrograms I Accessories I Windows Explorer WindawsExpla rl39 sthe Falder Name so of file or folder The type llileIalder etc What is dragging and dropping III An easy way to move or copy files to another location is by dragging them from their current location and then dropping them into the desired location III In Windows Explorer highlight the file or folder you want to move hold down your left mouse button and drag the file or folder to the new location release the mouse button How do I delete or rearrange documents or folders El You can either go to Windows Explorer or My Computer v Highlight the file or folder you wish to delete gtclick on File gt De e e What if I cannot find a file or folder EIGo to Start gt Search gt Files or Folders gt Search by file name or text How do I clean up Internet files or history El Internet files you access are stored on your hard drive To eliminate them I Go to Start gt Internet Explorer gt Tools gt Internet Options gt Then either delete temporary files or make changes to your history settings How can I tell if I have a virus III Your virus protection program might discover it III Your computer might become extremely sluggis III Programs won t open III You might receive an email notifying you that you sent a message that contained a s VlYU w r Keep your virus protection current El If you have access to the Internet or if you copy files onto your computer from someone else it is crucial to have a current virus protection program The you spend are well worth the peace of mind that comes with the protection Every day new viruses are written stay protected How do back up my files gt Go to Start gtPrograms gtAccessorles gtRun the wizard To backup a document gtCIck on File Save As gtCIck on Tools Save Options gtSelect Always create backup copy OK Save Should I auto update Windows Microsoft is continually updating their operating system so it is a good idea to stay current so In Go to Start then Control Panel Administrative Tools Services Right click on Automatic Update Click Properties Configure to look for updates any time you are online What if I want to update manually El Connect to the Internet Open Internet Explorer click on Tools Windows Update this will take you to the Microsoft Windows Update site from there it will scan your computer and give you the option to select updates for you computer to download and install How do get rid of junk mail Cl In Outlook highlight the message click on Actions Junk Email add to Junk Senders Cl In Outlook Express highlight the message Click on message block sender About filtering out junk email In much the same way that retailers and businesses use mailing lists or ostal addresses to send potential clients catalogs and other lnformatlon others use ermall messages as a direct marketing tool If you do not want to receive these messages Mlcrosoft Outlook can automatically move them from your nbox o fol r to an other folder you Speclfy Outlook creates afolder calle Junk Mail where ou can move lunk ermall and hen revlew it before deleting Or you can have iunk ermall delivered to you Inbox put color coded so you can easily identity it The list or terms that Outlook uses to fllter suspected lunk email messages can be found in a tile named Filters tgtltt D you can also fllter messages based on the ermall addresses or lunk and adult content senders allovving you to move or delete all future messages from a particular sender you can review the Junk Senders list and add and remove e mail addresses from it Hard Disk Management This is just the tip of the ice berg so keep investigating and keep notes of what you discover aiong the way